FORMAL LETTER SAMPLE

Letters are very effective means of communication. Though e-mail and fax have overtaken letter writing,
still its significance cannot be underestimated. A letter can be more expressive, emotional and can be
preserved for posterity.


Types of Letters
Formal Letters Informal Letters
• institutions • friends
• private organizations • relatives
• public officials • family members
• government departments, etc.

Formal letters are official letters written in an impersonal way. The expression is formal and business
oriented. The language should be polite and firm.

Q-: Your school is planning to organize a musical competition next month on the occasion of World Music Day. You are Dhruv / Anita Raj, the Activity incharge of Republic School Faridabad. You require certain musical instruments for the smooth running of the event. Write a letter to the Store Manager, M/s Soni Instruments, Faridabad placing order for the specific instruments required by you.

Ans. Republic School
Ashoka Enclave
30 April 20××
The Store Manager
M/s Soni Instruments
Ashoka Enclave
Faridabad
Subject: Order for musical instruments
Sir
Our school is going to organize a musical competition next month on the occasion of World Music
Day. You are the biggest wholesale supplier of musical instruments in Faridabad and offer the most
competitive prices and prompt services. I wish to place an order for some musical instruments for
the smooth running of the event.
The order is as follows:
S. No. Instruments Brand Quantity

  1. Flute Tanglewood 6
  2. Maracas Roland 4 pairs
  3. Guitar Ibanez 4
  4. Tabla Novation 5
  5. Harmonium Yamaha 3
  6. Tambourine Squire 3
    All the instruments should be packed properly and of the specific brand only. We expect 15% discount
    as admissible to all educational institutions. In case of any damage in transit, the goods will be
    returned at your cost. Payment would be made by cheque once the goods are received. We expect
    prompt delivery within a week.
    Thank you
    Yours faithfully
    Anita Raj
    (Activity Incharge
Tags: formal letter